This video explains how to define a list of drugs and implants, along with their associated properties, for use in Fusion.
Time: 4:26
In Fusion, you'll be building a list of the drugs you use on your yard. In this context, we consider vaccinations and implants as drugs.
To get started with adding a new drug, let's open up the Drugs list window. It's conveniently accessible right from the Fusion Setup Assistant window. You can also find it on the Fusion Admin menu bar under the Setup menu. We'll walk you through by creating a record for Resflor. Click the New button to start.
Sometimes, it's a lot easier to find a specific drug in a long list if they're grouped into families. We'll enter the family name in the first field. Then we'll enter 'Resflor' in the Name field and set the default billing category to Treatment. Of course, you can change the billing category for a specific instance of Resflor given to an animal, if needed, but this gives you a good starting point.
Now, let's tackle the units for the drug. For implants, make sure to select 'implant.' This is how Fusion recognizes implant events for certain reports.
Moving on to dosage, Fusion supports two types: units per weight and units per head. For Resflor, we'll go with units per weight. If you were entering the dosage per head, you'd leave the second field at 0 lbs or kilograms. Fusion uses this information to automatically calculate the dosage of the drug during a chuteside job.
If there's a withdrawal time for the drug, enter it next. If there's no withdrawal, just leave it at 0. Lastly, choose the administration route for this drug, and feel free to add any notes if you like.
Everything we've talked about so far applies across all your locations if you happen to have multiple ones. Now, let's take a closer look at the location-specific settings. When you select a location, the fields on the right change to show values specific to that location.
The first three fields come into play when Fusion generates inventory-related reports. In the first field, you can set a quantity that triggers a low inventory warning. It is unlikely that a drug will have a maximum capacity like commodities do, but you could enter it in the second field if it did. Normally just leave it at 0. The third field tells Fusion how many past days to consider when estimating your drug usage pattern. For everyday, consistent use, a low number like 30 days usually works best. But for irregular use, you'll need a higher number like 180 or 365. You can fine-tune these numbers as you go, based on your needs. Fusion uses this value to predict when you'll run out of a drug.
Now, let's chat about the markup fields. Fusion doesn't automatically apply a markup when billing. Instead, it offers ways to set your pricing periodically. One option is to create a new billing price based on some markup formula from the cost. When you go with that option, these markup fields come into play. You have three choices for the markup type: None, Percentage, and Dollar. With "None," no markup gets added. With "Percentage" and "Dollar", a markup based on the value in the Markup Amount field is applied.
If you want to keep track of drug batches, enter the current batch number here. Every time Resflor is administered at this location, Fusion will associate this batch number with the drug event. When you start a new batch at a location, you can change the batch number here or, even easier, in the chuteside job itself.
Select the next location, if you have more than one, and set the values for that location as well. One thing to remember is that if you add a new location in the future, you'll need to revisit this window for each drug to set these values for the new location.
Once you're all set, hit Save, and then go ahead and repeat the process for any other drugs you need to add. You can also set up pricing for this drug by creating new drug attributes or using the Bulk Attribute Change window, but this doesn't have to be done until you're ready to send out invoices. If you do decide to do it, just follow the same pattern we explained in our Guide to Defining Commodities.
If you run into any questions, don't hesitate to click the help button for documentation or reach out to us for assistance.
